How-To Guides

Step-by-step walkthroughs

How to do every task in GymLedger — for gym owners, staff and members.

Gym owners

See your notifications

The bell at the bottom of the sidebar, beside your name, is a short list of things that need you today. A red number on it says how many.

Steps

  1. Tap the bell. The Notifications list opens.

  2. Read down it. Each line is a member and what needs doing:

    • Membership expires today or tomorrow — an orange dot. Renew them, or extend them.

    • PT package ends today, Locker ends tomorrow, … ended 2d ago — an add-on running out. See Renew an add-on.

    • 2 PT sessions left — a PT package nearly used up.

    • Owes ₹1,500 — a red dot. Dues left from a part payment.

    • Birthday today 🎂 — a blue dot, for members whose date of birth you added.

    • No check-in in 14+ days — a blue dot. Members with a current membership who have stopped coming. Only shows once your gym uses QR check-in.

  3. Tap a line to go straight to that member (or, for members who stopped coming, to the filtered Members list). Tap anywhere outside the list to close it.

Good to know

  • It only looks two days ahead. Someone expiring in three days is not in the bell. For the whole week, use Members → Renewals (with Membership or Add-ons).

  • An alert goes away by itself once it is dealt with: renew or extend the member, renew the add-on, or collect the dues. There is nothing to dismiss.

  • Nothing is sent to you. The bell is only inside the app. No text, email or WhatsApp goes out because of it. Messages to members are separate — see Messages → Settings.

  • "No alerts right now." means exactly that.

  • Unread WhatsApp messages are counted separately, on Messages in the sidebar, not on the bell.

When it doesn't work

  • A member you know is expiring is not in the bell. Check the date — the bell covers today and tomorrow only. A member with no expiry date is never in it.

  • No birthdays ever show. The member needs a Date of birth — add it on their page with Edit.

  • The number looks stale. The bell refreshes every few minutes. Reload the page to see it now.

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