Get started with GymLedger

<!-- SCREENSHOT: Create your gym account page -->

1. Create your account

1. 1

   Open app.gymledger.in/register. You land on Create your gym account.

2. 2

   Fill in Your Name, Gym Name, Phone and Email. Phone must be a 10-digit mobile number.

3. 3

   Choose a Password and type it again in Confirm Password. A checklist under the box shows what the password still needs; Create Account stays greyed out until every line is ticked and both boxes match.

4. 4

   Tap Create Account. You move to Verify your email.

5. 5

   Open your email. Copy the 6-digit code into Verification Code and tap Verify & Continue.

6. 6

   You are signed in and land on your dashboard.

Your free trial starts now. You do not need a card to sign up.

2. The two things you see once

• Terms of Service. A box asks you to agree before you go further. Tap I agree. You will see it again only if the terms change.

• A short tour. 👋 Welcome to GymLedger! walks you through Members, Staff, Sessions and Payments. Tap Next › through it, or close it and confirm. To watch it again later, tap ▶ Replay Tour in Settings.

3. Create your plans

Do this before you add a single member. A plan is a length and a price, and it is what lets the app work out when each member expires.

1. 1

   Tap Plans in the sidebar, then New Plan.

2. 2

   Fill in Plan Name (Monthly), Duration (days) (30) and Price (₹).

3. 3

   Tap Create Plan.

Repeat for every plan you sell — Quarterly is 90 days, Half-Yearly 180, Annual 365. Full details: Create a membership plan.

4. Add your first member — and take their first payment

1. 1

   Tap Members in the sidebar, then Add Member.

2. 2

   Fill in Full Name and Phone.

3. 3

   Pick a Membership Plan. Expiry Date fills itself in, and a Payment at Admission box appears with the plan's price already in Plan Fee.

4. 4

   Check Plan Fee and Admission Fee, choose the Payment Method (Cash, UPI, Card, Bank Transfer or Other), and leave Record payment now ticked.

5. 5

   Tap Save Member. The member is on your list, and the payment is in Payments.

That one screen did both jobs. You only need Payments → Record Payment for money that comes in later — a renewal, a PT fee, a pending balance. Full details: Add a member · Record a payment.

Have a lot of members already in a spreadsheet? Use Import members from a spreadsheet instead of typing each one.

5. Add your first staff member

1. 1

   In the sidebar, open Staff → All Staff and tap Add Staff.

2. 2

   Fill in Full Name and Phone, choose a Role — Trainer, Receptionist or Manager — and under Compensation pick how they are paid.

3. 3

   Tap Add Staff.

Full details: Add a staff member. To give them their own login, see Give staff access to the app.

What to set up next

None of these are needed on day one. Pick them up when you need them:

• Set up QR check-in — members scan in at the door.

• Find members about to expire — who to chase this week.

• Set a default admission fee — so you stop typing it.

• Use WhatsApp messages — reminders and receipts to members.

Every guide is listed in the index.

When it doesn't work

• The verification code never came. Check your spam and Promotions folders first. Then tap Resend code on the Verify your email page — it unlocks after a short countdown.

• "That code has expired." Codes do not last long. Tap Resend code and use the new one; the old one will not work again.

• Create Account stays grey. Something on the form is not finished: the phone is not 10 digits, a password rule is not ticked, or the two passwords do not match. The line under the box that is wrong tells you which.

• After verifying, you land on the login page instead of the dashboard. Your account is made and verified — sign in with the same email and password.

• A member has no expiry date and never shows in Renewals. They were added without a plan. Create the plan, then edit the member and pick it.