How-To Guides

Step-by-step walkthroughs

How to do every task in GymLedger — for gym owners, staff and members.

Staff

See your sessions for the month

Your whole month of training in one list, with a count and a total of the time you put in.

Before you start

You need the View sessions permission from your gym owner. Without it there is no Sessions tab, and the screen says:

No access to sessions Your gym owner decides what each staff account can see. Ask them to enable it for you if you need it.

The Trainer and Manager starting points include it. The Receptionist one does not.

Steps

  1. Tap Sessions along the bottom.

  2. The two boxes at the top show Sessions done and Total trained for the month on screen.

  3. Use ‹ and › to change month.

  4. Below, every session that month is listed newest first: the member's name, a badge — Completed, Scheduled or Cancelled — the date, the length, and your notes if you wrote any.

<!-- SCREENSHOT: Sessions screen with the month navigator and the stat boxes -->

Good to know

  • This is only your own sessions. Other trainers' work is not here.

  • Sessions done counts only Completed ones. Total trained adds up the length of those same completed sessions. Anything still Scheduled is listed but adds nothing to either number.

  • This is the same count your pay is worked out from if your gym pays you per session or gives you a PT share or bonus. If the number here looks right, your pay for that month will match it.

  • › stops at the current month.

  • You cannot log a session from this screen. Logging happens on the client's page — see Log or schedule a training session.

When it doesn't work

  • There is no Sessions tab. You do not have View sessions. Ask your gym owner to enable it for you.

  • "No sessions for <month>." — Nothing is recorded against you that month. If you trained people, either those sessions were logged by your gym owner against a different trainer, or they were never logged at all.

  • Sessions done is lower than you expected. Check the list for Scheduled badges. Booked sessions you never marked complete do not count. Open the client and tap Mark Complete on each one.

  • A session is on the list under the wrong member or the wrong day. You cannot correct it from the staff app. Ask your gym owner to fix it on their Sessions page.

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