Log in to the staff app

Before you start

Your gym owner has to add you as staff first, and then send you an invite. The invite arrives on WhatsApp as a link. Until that link arrives, there is no account for you to log into.

Steps

1. 1

   Open the invite link your gym sent you on WhatsApp. It opens a page that says Welcome, <your name>.

2. 2

   Type a password, then type it again in Confirm Password. It must be at least 8 characters.

3. 3

   Tap Set Password. The app signs you in and drops you on your Attendance screen.

4. 4

   Next time, go to staff.gymledger.in and use the Staff Sign In form.

5. 5

   Type your Phone Number and your Password, then tap Sign in. You land on Attendance again.

Good to know

• You log in with your phone number, not an email address. The one your gym has on file for you. You can type it as 9876543210 or +91 98765 43210 — both work.

• The invite link works once and expires in 48 hours. If you tap it a second time it says This link has already been used — that is normal, just go to the login page instead.

• If your gym set you up an older way, the first login shows Set your new password instead. That password needs at least 8 characters with a capital letter, a small letter and a number.

• The app remembers you on your phone, so you will not have to log in every day.

• What you see after logging in depends on your gym owner. Everyone gets Attendance and Check In along the bottom. Clients, Sessions and Payroll appear only if the owner has given you those. See the other guides in this folder — each one says what it needs.

• To log out, tap Sign out at the top right.

<!-- SCREENSHOT: Staff Sign In screen with the phone number field -->

When it doesn't work

• "Incorrect phone or password. Please try again." — Almost always the phone number. Try it as plain 10 digits with no spaces. If that fails, the number your gym has on file may be a different one; ask them which number your account uses.

• "Too many attempts. Please wait a moment and try again." — You have guessed too many times. Wait a minute or two and try once more, slowly.

• You forgot your password. There is no "forgot password" link on the staff login screen. Ask your gym owner to send you a fresh invite from the app — the new link lets you set a new password.

• The invite link says it expired. Setup links last 48 hours. Ask your gym for a new one.

• You log in and land on the owner dashboard instead. That means you signed in with an owner account, not a staff one. Sign out and log in with your staff phone number.